Do you have the feeling that you spend too much time in meetings? Do you think that much of that time is wasted? You are probably right; research shows that more than 50% of the time in meetings is wasted. We all know it but don’t seem to be able to solve it. Now there is help, a tool to help you make your meetings much more productive and effective: MeetingKing.
MeetingKing is a new web-based integrated meeting management tool to help keep meetings short and effective by making documentation and task follow-up easy. MeetingKing is built around the natural workflow of meetings and conversations and turns short notes into up-to-date actionable information:
- Automated meeting agenda
- Professional meeting minutes
- Tasks and task reminders
- Powerful searchable archive
Setting up a meeting is a breeze. You can either schedule the meeting directly in MeetingKing, or, use your regular calendar application to create a meeting request for all participants and add MeetingKing to the list of invitees. The application will create a meeting space, add all invitees to the list, copy the date, time and location and you can start making your agenda.
Creating the agenda is equally painless. Just enter the topics or load one of the standard agenda templates or one of your custom templates. You can change the agenda as you go and even before the meeting you can already assign tasks. You can also add attachments to the individual topics. With one click you can email the agenda. If invitees have a (free) account they can add topics and provide comments. So instead of using email, Word and Dropbox for your meeting preparation you can do all in one application.
During the meeting the agenda serves as the framework for your minutes. All you do is write down short bullets and save those as a Note, Decision or Task. And at the end of the meeting you can send everyone professional looking minutes before they get back to their desk. No need to retype everything in word to make minutes and populate a separate task manager.
The real value of the app, however is what it does with the information. You can filter all tasks by person, project or department so you have a total overview of what needs to be done. It does not matter what meeting you discussed it in. In a series of meetings MeetingKing automatically adds the tasks from the previous meeting(s) to the agenda of the new meeting. And when unrelated new issues come up, you can move those to the parking lot, so they won’t be forgotten, but you can keep you meeting focused on the topics of that day.
MeetingKing goes beyond traditional project management tools, which can only manage one project at the time. MeetingKing is like an accounting system for all your decisions and tasks of your meetings and conversations.
MeetingKing is free for one-on-one meetings, public meetings (clubs, towns, etc.) and for invitees of any meeting. The Pro version offers the ability to create larger private meetings and you can now lock in the special introduction price of $9.95/month. There is a 30 day free trial for the Pro version.